Nareshv and Associates

PF Return Filing

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Steps

1. Fill out the Form

Filling out the form is quick and easy and will provide you with numerous benefits in the long run. By this, you will be able to get consultation from our nareshv & associates CA/CS and will be able to get Guidance. So, why wait? Take the first step towards a bright future for your business and fill out the form today.

2. List of Documents Required

Documents Required For PF Return Filing

Bank Statement

Latest bank account statement or a canceled check of bank account

Payment Challan

Copy of Provident Fund Payment Challan

PF Contribution
PAN Card
Aadhar Card
Balance Sheet

Balance sheet details of companies

Monthly Pay Sheet
Incorporation Certificate

Certificate of Company Registration in case of a company

3. Registration Procedure

Steps to file monthly PF return online

Step-1 : Login to EPFO Portal

Login to the EPFO portal using the credentials sent on your email Id upon successful sign up with Unified Shram Suvidha Portal.

Step-2 : Download the ECR File

Navigate to Payment and click on ‘ECR/Return Filing’. Next, click on ‘ECR Upload’, go to ‘Download ECR File’, select the wage month for which you want to file PF return, select the file type as ‘ECR’ and click on ‘ECR File Download’. An ECR file containing the list of employees against their UAN will be downloaded.

Step-3 : Enter wage details

Fill in the details regarding:
a) Gross wages: Gross wages are the
b) EPF wages: Basic Wages + Dearness Allowance
c) EPS wages: Basic Wages + Dearness Allowance
d) EDLI wages: Same as EPS wages
e) EPF Contribution remitted: 12% of EPF wages (or as decided by organization)
f) EPS Contribution remitted: 8.33% of EPS wages
g) EPF EPS difference remitted: Difference between (e) and (f)
h) NCP Days: Non-Contributing Period i.e. Absent days
i) Refund of Advances

Step-4 : Save as Text Document

Next, save the excel file as a CSV file. Make sure to delete the first column with the particulars. Now, open the CSV file and remove all the extra commas, if any. Next, replace all the commas (,) between two fields with #~# and save the file as a text document.

Step-5 : Upload the ECR file

Now, login to the EPFO Portal, got to Payments> ECR Filing> ECR Upload. Select the Wage Month for which you are filing the return and other required details and upload the Text file.

Step-6 : Generate TRRN and make payment

Next, verify the ECR uploaded and a Temporary Return Reference Number (TRRN) will be generated. Further, click on “Prepare Challan” and fill in the EPF and EDLI charges as applicable. Also, enter the number of employees, excluded number of employees and their salary. Now, click on “Generate Challan”> “Finalize” and make the payment by clicking on “Pay”.

4. Penalty for late filing of return

When there is a delay in filing of PF return, the following interest/ penalty is levied:

Interest under Section 7Q: An interest of 12% per annum, for every single day is levied on the employer if there is a delay in filing PF return.

Penalties under Section 14B in case there is a delay in making the challan payment:

5% interest per annum for a delay upto 2 months

10% interest per annum for a delay of 2-4 months

15% interest per annum for a delay of 4-6 months

25% interest per annum for a delay of more than 6 months

5. Frequency of PF return filing

PF returns must be filed monthly, within 15 days of the end of each month.

PF Return Filing

What is PF Return Filing?

To promote the attitude of savings amongst the employees and also to benefit them during retirement a social security system of Provident fund was introduced. Contributions towards the PF are made by both the employer as well as the employee every month. The contribution made towards the PF can be only drawn by the employee only during the time of his or her employment, but there are a few exceptions.
The employers that have PF registration have to file the PF returns monthly. The PF return filings are to be completed by the 25th of each month. Here we will talk about the various forms used for PF return filing in detail. The employers can easily file the PF return through the Unified portal.

Frequently Asked Questions

1. Is it possible to get PF after registration?

You cannot apply for withdrawing the EPF account balance immediately after the resignation from the company. In case if the applicant is choosing to withdraw money in the PF account before completing 5 years, you will liable to pay tax on the amount.

2. How many days it will take to clear the PF amount?

When the employee applies for EPF it takes 5-30 days to get the PF amount into the bank account. But the time depends on how fast the EPFO officer clears the claim. Some EPFO office clears the claim in 5 days while some take more days.

3. Can PF be paid online?

Offline transfer of the PF may be done only if the transfer from an exempted establishment to another exempted establishment. For other cases, it can be made online.

4. What is the due date for monthly challan remittance to the bank for PF?

The due date for Monthly Challan remittance to the Bank for PF is the 15th of every month.

5. Is PF registration mandatory for individuals earning more than Rs.15,000?

PF registration is mandatory for the employees who have a basic salary of dearness allowance is up to 15,000 and for those who are earning beyond Rs.15,000 it is not mandatory to get PF registration.